Senior Procurement Manager

University of Warwick
19 Sep 2019
03 Oct 2019
Senior Management
Contract Type
  • Exciting opportunity with a top 10 UK University
  • A transforming procurement function delivering change and impact

About Our Client

The University of Warwick is a forward-thinking institution with a constant presence in the rankings of the world's greatest universities and an enviable reputation for academic and commercial success.

The University prides itself on being an excellent employer, with a genuine commitment to providing opportunities for both professional and personal development.

Campus features include Warwick Arts Centre, a venue with an acclaimed reputation nationally and internationally. This means you're moments away from the best in theatre, music, comedy and dance.

You can also easily explore the Warwickshire countryside, take a short train journey into Birmingham, or hop on a bus to Coventry city centre, Leamington Spa or Kenilworth. London is approximately an hour's train ride away from Coventry train station.

Job Description

Category / Project Strategies:

  • Develop, implement and monitor top level category / capital project procurement strategies to achieve strict savings targets / budgets, timescales
  • Support achievement of Procurement Office KPIs and embed the category management framework across spend areas in excess of £10M p.a
  • Ensure procurement recommendations and continuous improvement initiatives support the University's strategic goals
  • Produce and present reports, options appraisals, business cases and KPIs analysis

Competitive Procurement Processes:

  • Plan, lead and award complex procurement processes, contracts and framework agreements to achieve optimum savings, value for money and timescales
  • Comply with the University's financial regulations ensuring good governance across procurement activities in compliance with statutory obligations
  • Ensure funding conditions are met and procurement is conducted with full and compliant audit trails. Where required, comply with the Public Contracts Regulations
  • Support stakeholders in the development of complex and commercially optimum specifications for incorporation into market engagements and tender exercises
  • Review contracts and licence agreements as appropriate to identify and address risks

Contract Negotiation:

  • Procurement lead for complex, strategic negotiations to ensure commercially optimum contracts, mitigating financial and legal risk (for example total cost analysis, management of payment terms, import, currency, liability and IPR risks)
  • Lead ongoing contract management to ensure benefits realisation, effective supplier performance management and exploit innovative opportunities from the supply chain

Cross Functional Process Improvements:

  • Lead cross functional project teams / Category Improvement Groups / formal process improvement groups (for example the University's Simplify, Collaborate, Deliver Programme) across a variety of senior stakeholder groups to identify, formulate and implement optimum procurement solutions
  • Lead effective change processes
  • Stakeholder Engagement
  • Designated Procurement link to one or more strategic departments, undertake procurement activity and provide expert advice to senior members of staff. Facilitate greater visibility of the procurement pipeline.
  • Build effective collaborative relationships with departments, promote a responsive, agile and professional image of the Procurement Office.
  • Work on a collaborative basis with external bodies (e.g. other HEIs, funders, consortia)
  • Support the Office's overall training programme through dissemination of procurement best practice across the wider University

Staff Management and Development:

  • Support the development of more junior team members
  • Where applicable, manage one or more junior members of staff
  • Any other duties as required by Director of Procurement and Insurance

The Successful Applicant

Essential Criteria:

  • Good standard of education, particularly Mathematics and English
  • Educated to degree level or equivalent experience
  • Full MCIPS
  • Significant experience within a complex procurement environment, established record of delivering procurement strategies, managing spend in excess of £10M across a range of category areas and realising savings in line with targets.

Leadership: Able to lead cross functional projects and teams across a variety of stakeholder groups and at a senior level.

Strategy Development: Skilled in developing and implementing top level category or capital project strategies to strict budgets / savings targets, timescales and KPI frameworks. Awareness of the University's strategic goals.

Staff Management and Development: Capable of managing small teams, (one or more). Ability to delegate appropriate activities, support and manage staff development and performance.

Relationship Management: Skilled in fostering effective relationships across senior internal and external groups. Influencing skills, collaborative approach and strong ability to work as part of a team.

Category and Supply Chain Management: In depth knowledge, understanding and application of Category and Supply Chain Management and procurement best practice across dedicated category areas.

Change Management: Ability to identify, assess and exploit opportunities for improvements within category areas. Skilled in leading, implementing and monitoring change.

Negotiation (inc. legal and financial risk management): Skilled negotiator, ability to plan and lead complex, strategic negotiations. Good understanding of commercial and legal risk management, financial assessments and ratio analysis.

Procurement Processes: Skilled in delivering effective & auditable procurement, compliant with regulatory requirements. In depth knowledge & application of competitive, cradle to grave tendering, spec development, WLC analysis, contract management.

Market Knowledge and Options Analysis: Commercial acumen and understanding of market dynamics and cost drivers. Ability to determine and present options appraisals and business case recommendations and exploit market opportunities.

Systems Capability: Understanding of P2P and wider procurement and corporate systems. Confident in analysing large volumes of data to support strategy formulation.

Communication: Effective and confident communicator across a variety of internal and external stakeholders, at all levels of seniority, both written and face to face.

Organisation, Attention to Detail and Results Focus: Strong organisation, planning & prioritisation skills, ability to adapt & be flexible. Strong numerical & written attention to detail. Ability to work under pressure to strict timescales.

What's on Offer

£41,526 - £49,553 + a £2,000 MCIPS market supplement.

There are lots of benefits to working at the University of Warwick, including relocation allowances, staff discounts, pension schemes with excellent employer contributions and a generous annual leave entitlement.

In order to receive the £2k market supplement, the post holder will need to be qualified AND maintain professional CIPS membership each year.

Where specific UK qualifications are required we will take into account overseas equivalents. All third party applications will be forwarded to Michael Page.

Ref Code: MPFE14042399Z

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