Chief - Finance Branch
Chief, Finance Branch
Vacancy Notice: 2018/28/P 101310
Closing date: 22 July 2018
Duty Station: Montreal, Canada
The ICAO Assembly recently reaffirmed its commitment to enhancing gender equality and the advancement of women’s development by supporting UN Sustainable Development Goal 5, “Achieve gender equality and empower all women and girls.”
Female candidates are strongly encouraged to apply for ICAO positions, especially in the Professional and higher level categories.
The Organizational Setting
The Finance Branch (FIN) is responsible for developing and applying budgetary, accounting and financial policies and procedures, and the financial management of the approved budget in accordance with the Financial Regulations and Rules and Assembly and Council directives. The latter involves the development of budget estimates for Council and Assembly consideration, including the scale of assessment of the Contracting States' contributions and, when the budget is approved, the issue and control of allotments through the maintenance of accounts for expenditures and income relating to salaries, services, equipment purchases, travel costs, the sale of publications, etc., under both the Regular and Technical Co-operation programmes. Banking and investment of the Organization's funds are undertaken by the Finance Branch.
The Chief, Finance Branch (C/FIN) as principal financial officer for ICAO, reports directly to the Secretary General (SG), to whom s/he provides authoritative advice on all financial, budgetary and accounting matters. The C/FIN also serves as Secretary of the Finance Committee.
Major Duties and Responsibilities
Function 1 (incl. Expected results)
Provides direction for, leads, and manages budgeting, payment and accounting services, achieving results such as:
- Develop, implement, coordinate, and monitor operational policies, procedure, guidelines, and standards, to ensure correct financial practice and control.
- Ensure that the financial management policies, systems and processes are programmatic and aligned with organizational structures and design. Ensure that financial management policies, systems and processes reflect, and are consistent with ICAO’s tolerance for risk.
- Ensure compliance with financial regulations and rules. Serve as principal advocate for prudent, consistent and accountable management of financial assets.
- Ensure that the financial procedures and practices implemented, conform to ICAO Financial Regulations, Council Decisions, Assembly Resolutions and directives.
- Direct the provision of financial services and treasury operations, and maintenance of accounts.
- Determine and coordinate the development, implementation and maintenance of the financial information system for the Branch.
- Certify all ICAO financial statements.
- Review and update the Internal Control Framework on an annual basis. Revise the Accounting Manual and Regional Office Manual as needed.
Function 2 (incl. Expected results)
Coordinates and supervises the timely development of the draft programme budget for consideration by the Finance Committee (FIC), Council, Budget Working Group, Administrative Commission of the Assembly, and serves as Secretary of the Administrative Commission and as Secretary of the FIC, achieving results such as:
- Maintain liaison with Bureau Directors and Office Chiefs on budgetary policy and needs.
- Direct the budget preparation, implementation and reporting.
- Ensure that ICAO budgetary estimates are prepared in accordance with ICAO requirements, are adjusted as required for the impact of external developments, and are implemented as approved.
- Make recommendation on components of programme budget and overall budgetary level to senior management.
- Provide information, analyses, explanations, and documentation in response to requests on budgetary matters from programme managers and senior management.
- Provide advice on accounting and budgetary matters at meetings of different representative bodies of ICAO.
- Manage budget carry-over to acceptable level.
- Prepare Council Working Papers and Oral Reports for the Finance Committee.
Function 3 (incl. Expected results)
Serves as advisor to the Secretary General on budgetary and financial matters, achieving results such as:
- Advise the Secretary General on the implementation of the approved budget and execute decisions taken regarding allocation and allotment of appropriations.
- Provide advice and reporting on the state of ICAO’s finances to intergovernmental deliberations by ICAO Member States, the Council and its subsidiary bodies, and decision-making on programme budgeting, finance and accounts.
- Develop proposals for budgetary transfers, supplementary appropriations and management of surpluses.
- Advise on investment policy, review the working cash requirements and arrange for investment of funds.
- Advise on financial policy matters and propose financial regulations and procedures for review and approval by the Council and the Assembly.
- Represent the Secretary General at inter-agency meetings dealing with budget and finance matters.
- Ensure appropriate financial reports, statements and other accountability reports are prepared in a timely manner, for submission to Contracting States, Assembly, Council and Senior Management.
Function 4 (incl. Expected results)
Ensures the accurate maintenance and updating of income and expenditure accounts for the ICAO Regular Programme, Joint Financing Funds, Development Institutions, Trust Funds, and other Funds, achieving results such as:
- Prepare the scale of contributions of Contracting States for approval, and administer the payment arrangements concluded.
- Supervise the formulation of responses to internal and external auditors.
- Ensure the proper receipt, custody and disbursement of funds and oversee the banking and currency arrangements.
- Ensure that managers have access to timely, accurate and useful information with regard to the financial status of their programmes and projects, enabling them to make sound management decisions.
- Report to intergovernmental bodies on budget/programme performance or substantive issues, as appropriate, particularly those presented in annual or triennial reports.
- Ensure that donor reports are prepared in timely manner.
Function 5 (incl. Expected results)
Directs, plans and coordinates the work of the Finance Branch (FIN), achieving results such as:
- Lead the development and implementation of the work programme of the Finance Branch.
- Decide on staffing levels required to ensure efficient functioning of the Branch; recruit staff, taking into account geographical balance.
- Foster teamwork and communication among staff and across organizational boundaries.
- Lead change management initiatives, promote quality management and foster innovative reforms.
- Ensure all outputs produced by the Branch meet and maintain high-quality standards and comply with relevant mandates, and that reports are clear, objective and based on comprehensive data.
- Oversee the administrative tasks necessary for efficient functioning of the Branch, including preparation of budgets, reporting on budget/programme performance, evaluation of staff performance, interviews of candidates for job openings, evaluation of candidates and preparation of inputs for results-based budgeting.
- Manage, guide, develop and train staff under her/his supervision.
- Manage split assessment to ensure that member States are invoiced accurately in two currencies.
- Manage foreign currency exchange gain/loss.
Function 6 (incl. Expected results)
Performs other related duties, as assigned.
Qualifications and Experience
An advanced level university degree (Master’s Degree or academic equivalent), preferably with specialization in financial management, accounting, budgeting, business/public administration, or a related field. Professional accounting qualification (CA, CPA, or equivalent).
- An extensive progressively responsible experience in financial management, accounting, budgeting, business/public administration, or a related field.
- Several years of managerial experience at the senior executive level in a public or private sector organization.
- Experience with international accounting systems and financial operations management.
- Demonstrated ability to deal with complex issues with diplomacy and tact.
- Experience with corporate performance management in the public or private sector.
- Experience in managing programmes/projects within an international or regional organization, national government, or other public or private organization.
- Experience with International Public Sector Accounting Standards (IPSAS).
Fluent reading, writing and speaking abilities in English.
A working knowledge of any other language of the Organization (Arabic, Chinese, French, Russian, Spanish).
Professionalism: In-depth knowledge of several areas of financial management principles and practices, including expert knowledge of International Public Sector Accounting Standards (IPSAS), budgeting, accounting and financial risk management. Ability to produce reports and papers on financial matters and to review and edit the work of others. Ability to apply ICAO rules, regulations, policies and guidelines in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed.
Accountability: Takes ownership for all responsibilities and honours commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.
Leadership: Serves as a role model that other people want to follow; empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvement; does not accept the status quo; shows the courage to take unpopular stands.
Vision: Identifies strategic issues, opportunities and risks; Clearly communicates links between the Organization’s strategy and the work unit’s goals; Generates and communicates broad and compelling organizational direction inspiring others to pursue that same direction; Conveys enthusiasm about future possibilities.
Building Trust: Provides an environment in which others can talk and act without fear or repercussion; Manages in a deliberate and predictable way; Operates with transparency, has no hidden agenda; Places confidence in colleagues, staff members and clients; Gives proper credit to others; Follows through on agreed upon actions; Treats sensitive or confidential information appropriately.
Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.
Evaluation of qualified candidates will include a competency-based interview and any other assessments deemed necessary.
Conditions of Employment
It should be noted that the maximum period for which a staff member at the D-1 level can serve is eight (8) years. The initial appointment will be on a fixed-term non-career basis for a period of four (4) years (first year is probationary for an external candidate). A second fixed-term non-career appointment may be granted to the incumbent, subject to re-appointment procedures. The combined duration of the initial and second fixed-term contracts shall not exceed eight (8) years.
ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization within the duty station.
ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. The Standards of Conduct for the International Civil Service adopted by ICAO, which are applicable to all staff members, are defined in the ICAO Service Code (Staff Regulations).
ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC).
The statutory retirement age for staff entering or re-entering service after 1 January 2014 is 65. For external applicants, only those who are expected to complete a term of appointment will normally be considered.
Rate: Net Base Salary per annum USD $97,805 + Post Adjustment (net) per annum(*) USD $39,317
(*) Post Adjustment is subject to change.
How to Apply
Interested candidates must complete an on-line application form. To apply, please click the apply button.
Notice to Candidates
ICAO does NOT charge any fees or request money from candidates at any stage of the selection process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.